Why this Integration?
This integration automates user account management processes in Empuls based on employee data available in your UKG Pro account.
With this integration, you can:
Add new employees to Empuls automatically when their UKG Pro profile is created.
Edit existing employee data in Empuls simply by updating their UKG Pro profile.
Remove exited employees from Empuls based on their exit date/status in UKG Pro.
Once this integration is enabled, the data will sync once every 24 hours between Empuls and your UKG Pro account.
How to set up this integration?
Step 1: Log in to your Empuls account.
Step 2: Click on "Settings" from the left-hand menu.
Step 3: Navigate to "Other Settings" and click on "Integrations."
Step 4: Navigate to the HRMS Applications section and click on the UKG Pro app.
Step 5: Click on the "Add UKG Pro" button to start the integration.
Step 6: Enter your UKG Pro account API credential, which includes the API username, password, key, and your UKG Pro URL. Click on the "Test Connection & Proceed" button to verify your UKG Pro account connection.
Note: We need the following permissions on the UKG Service account. All the permissions are "View" only.
Company Configuration Integration
Employee User-Defined Fields
Employee Person
Employee Contact
Employee Employment Information
Employee Termination
Employee Export
Employee Person Details
Step 7: This step allows you to select the data to be uploaded to your Empuls account.
Select the data fields to be imported to Empuls. All the fields are selected by default. You may uncheck the boxes to unselect specific fields. For example, Uncheck the Work Contact Number fields if you do not wish to share this information with Empuls. A few fields, like the First Name, email ID, and Status, are mandatory so they cannot be unchecked.
Map the data fields on your UKG Pro account to the correct fields on Empuls to configure the platform according to your needs.
Select the date format for the Date of Joining and Date of Birth fields to ensure that dates are updated correctly on Empuls.
Step 8: Download data to validate
Admins can download employee data in CSV format before uploading to Empuls to validate that the data fields are mapped and no record is repeated.
Step 9: In this step, you can choose between two data sync options:
Run Date Sync Once Now: Select this option to launch Empuls platform and create accounts for all employees and send invites immediately.
Schedule First Data Sync for Later: Select this option to schedule employee account creation to a later date and time. This option will help you plan and execute employee account creation on Empuls to coincide with your internal launch announcements.
Click on Save & Finish to complete your integration setup.
How to stop data sync with your UKG Pro account?
Based on the period you wish the data sync to be stopped, there are two ways to achieve this. Refer to the Temporary and permanent changes below.
1. Temporarily Disable Data Sync with UKG Pro
Step 1: Log in to your Empuls account.
Step 2: Click on Settings from the left-hand menu.
Step 3: Navigate to the Other Settings section and click on Integrations.
Step 4: Navigate to the Active Integrations section and click on the UKG Pro app.
Step 5: Scroll down to see the ellipses (i.e., three dots) icon. Click on the icon to get the option to Disable UKG Pro to turn off your data sync with UKG Pro.
2. Permanently Disable Data Sync with UKG Pro
Step 1: Log in to your Empuls account.
Step 2: Click on Settings from the left-hand menu.
Step 3: Navigate to the Other Settings section and click on Integrations.
Step 4: Navigate to the Active Integrations section and click on the UKG Pro app.
Step 5: Scroll down to see the button Remove UKG Pro. Click this button to turn off your data sync with UKG Pro permanently.
Note: You can re-enable your data sync by following the instructions in "How to set up this integration?"