Introduction
Use jury awards if you would like a jury (a panel of employees) to select award winner(s). A Jury Panel consists of leaders or employees responsible for shortlisting the most deserving candidates for an award.
How does it work?
1. Nominator
The nominator can nominate his colleagues, direct reports, or himself (based on the award rules defined by the Admin) for the award by stating why the nominated user(s) deserves the award.
The nominator may be asked to provide a justification (free-form text) or answer specific questions mandated by the admin to accept nominations.
2. First-Level Reviewer
The first-level reviewer filters the nominations to eliminate duplicate and subpar submissions.
He/She either approves the nomination and forwards it to the next level or declines it to stop the nomination.
3. Jury Panel
A jury panel is a group of users responsible for shortlisting the most deserving nominations for an award. The jury panel members share their opinion by rating the nominations on a 10-point scale.
Each member can read the justification provided by the nominator to arrive at the decision (see the preview below). Once jury members rate all the nominations, their opinion is conveyed to the moderator.
4. Moderator:
The moderator is responsible for approving the nominations based on ratings from the jury panel members. The moderator can approve one or more nominations based on the budget available for the award.
The moderator can view the nominations once the first-level approver approves them. The moderator will begin viewing the ratings for all the nominations when the jury panel members start rating the nominations (see image preview). The moderator can then shortlist the top 1 or more nominations for approval and approve them individually to announce the winners.
The budget points are deducted from the moderator's account and credited to the winner's account as rewards. The moderator can then decline all other nominations which were not shortlisted.
When to Use?
We recommend using jury-based awards in the following situations:
The award is given to the top 1% of the organization in a year.
The selection of winners is assigned to a group of senior employees like CXOs, BU Heads, etc.
The award is issued half-yearly or annually.
Sample Templates for Jury-based Awards
a) Employee of the Year
Objective: To recognise the employee who has taken the organisation closer to its mission and vision by displaying organisational values.
Evaluation Criteria: The employee must be personally and independently responsible for the success of a project or an initiative that has resulted in the organisation's growth.
Questions to answer:
What organisational value has the employee displayed?
When and how did the employee demonstrate the organisational value that led to a successful outcome?
What is the impact of the employee's contribution towards organisational goals?
b) Sales Champion of the Year
Objective: To motivate the high sales achiever who contributed most towards the organisational revenue goal.
Evaluation Criteria: The employee must have achieved targets set for himself and contributed to the targets achieved by his team.
Questions to answer:
What is the employee’s revenue target vs achievement?
What is the employee's share of the overall revenue target for the team?
Why does the employee deserve to be the Sales Champion of the Year?
How to set up Jury-based awards
Step 1: To create a new Jury-based award, navigate to Recognize Menu > Manage Awards & Values > Create Award.
Step 2: Select the option Jury Award. Here are the three options:
Award that requires a Jury Panel's review: Choose this award for recognizing outstanding achievements or setting up a people's choice award. The 10-point scale rating by jury members guides the moderator in shortlisting and recognizing the best of all the nominations received.
Step 2: After selecting the award type, you’ll need to fill in award details like the name, description, image, and recipient type. Once you’ve finished adding the details, click Continue.
An award recipient can be an individual, a team, or kept flexible, allowing the award presenter to decide.
Step 3: The next step is to configure the reward where you can choose to reward points or gift-cards and merchandise. You can customize reward points based on the award type and objective.
Attach Certificate: Use this option to attach a certificate template to your award. Certificates are configurable and automatically populate with the awardee’s details.
Go to Add certifcates to awards for detailed steps for attaching a certificate.
You can also choose to add Products from the store: Collections provide the flexibility to reward or gift employees with merchandise and gift cards, replacing the conventional points system.
You can either select a collection from this list or create a new collection from scratch.
Step 4: Define the nominee, nominator, and approver eligibility criteria.
These settings allow the super admin to award anyone or restrict awards to specific groups of users by setting up constraints on the nominator, nominee, and approver eligibility.
Use OR when matching ANY of the clauses is sufficient for eligibility. Use AND when matching ALL of the clauses is necessary for eligibility.
Step 5: Make the Jury and Approver Selection. Click on the pen icon and select First Level Approver, Jury and Moderator. You can also use advanced filters to make your selection.
Advanced Settings
Some advanced features allowed in the award setup are as follows:
A. Set Questions for Nominator - You can create a set of questions for the nominator to answer, such as why they believe the nominee deserves this award. You can set up to 20 questions in multiple-choice or short text-based formats.
If the question is text based and mandatory, then we can mark the attachment also as mandatory field.
B. Citation Input : When a mandatory and public question is added we can skip the input of taking citation.
C. Rating Scale: Choose a rating scale to collect jury opinion. It can be a 10 Pointer Scale or a Binary Scale (Approve or Decline).
D. Nomination Validity - You can set a validity period, after which open nominations are automatically declined.
C. Self Nomination - When enabled, this allows a nominator to nominate themselves for an award.
D. Notify Stakeholders - You can specify the stakeholders you wish to notify when the award is given. This can include relations with the manager, HRBP, department head, etc.
E. Award Visibility - You can choose to post the award publicly on the feed or keep it private so only the sender and the receiver can view it.
The award creator can configure the setting for the award feed in public/private
a) To show/hide the Nominator details
b) To show/hide the citation given by Nominator
c) To show/hide the Award name/image
H. Privacy Control - If you want to you can give the choice to Nominator/Approver to change the privacy of award as public/private.
Centrally - It means the award nomination will be posted publicly and post will be visible to all the member's of the group.
Public - The award feed will be visible to all the member's of the group where the recognition is posted.
Private - Only the Nominator and Nominee can see the Award feed.
Note: If the award visibility is set to private then, the privacy control can not be configured.
I. Team Size—You can choose the team size, with a minimum of 1 and a maximum of 50 members.
Click Confirm and Create to complete the Award setup.
Note that the awardee’s teammates are notified through email and other notifications to crowdsource wishes for the award recipient.
Frequently Asked Questions (FAQs)
Frequently Asked Questions (FAQs)
Q: Who should I include in a jury panel?
A: Include senior leaders, managers, or employees who can objectively evaluate nominations. A group of 3–4 members ensures balanced decision-making.
Q: Can a nominator nominate themselves?
A: Yes. Self-nomination can be enabled during the award setup under Advanced Settings.
Q: Can I use both points and gifts as rewards?
A: Yes. You can choose between points, gift cards, merchandise, or product collections while setting up the award.
Q: Can the award be kept private?
A: Yes. Awards can be configured as public (visible to all) or private (visible only to sender and recipient).
Q: Is it possible to restrict nominations to specific departments or roles?
A: Yes. You can define eligibility criteria for nominators, nominees, and approvers using filters during award setup.
Q: What rating scales are supported?
A: The jury can rate nominations using a 10-point scale or a binary (Approve/Decline) scale.
Q: Where can I track the status of nominations?
A: Go to Recognize > Manage Awards & Values > [Award Name] to view nomination statuses, ratings, and approvals.